Satisfactory Academic Progress (SAP) Policy
Marymount California University is required by federal law to reasonably measure a student’s Satisfactory Academic Progress (SAP). When accepting financial aid, the student acknowledges his/her obligation to maintain SAP according to the standards established below. If a student fails to meet these standards, the student will be placed on financial aid warning or suspension.
Students who do not meet SAP are disqualified from receiving financial aid but have the opportunity to appeal. If the appeal is approved the student is placed on probation and his/her academic performance is evaluated on a semester basis. SAP is reviewed annually after spring grades post for continuing students.
The Satisfactory Academic Progress Policy is comprised of two standards: qualitative standard and quantitative standard.
1. Satisfactory Academic Progress Standards:
Qualitative Standard: Students must be in good academic standing, as defined by the current University Catalog. Undergraduate students must maintain a C (2.0) average in all courses attempted at Marymount California University. Graduate students must maintain a B (3.0) average in all courses attempted at Marymount California University. Transfer and audit units are not included in this calculation.
|Undergraduate||2.00 Cumulative GPA|
|Graduate||3.00 Cumulative GPA|
Quantitative Standards: The quantitative standard has two components: (a) acceptable passing rate (b) unit and time limit for student to complete an educational program.
a. Acceptable Passing Rate: To monitor the acceptable passing rate an overall ratio of Marymount California University units earned to Marymount California University units attempted is calculated. Students must complete 67% of units attempted. Transfer and audit units are not included in this calculation. Grades of F, IN, NC, W count as units attempted with zero units earned.
b. Unit and Time Limit: All attempted units at Marymount California University are counted whether or not financial aid was received. For transfer students only those attempted transferred units that apply to their degree program are counted.
Students who change their majors may receive aid until they attempt 150% of the additional number of units required for the new degree. Earned units include: A, A-, B, B+, B-, C, C+, C-, D, D+, D-, CR
2. Satisfactory Academic Progress Statuses:
Financial Aid Warning: The first time that a student does not meet satisfactory academic progress standards, he or she will be placed on a ‘one semester Financial Aid Warning’. Once students have been placed on Financial Aid Warning, they must complete at least 67% of attempted units during the Financial Aid Warning term or they will be disqualified from receiving financial aid the subsequent term.
Financial Aid Probation: Financial Aid Probation is defined as a status MCU assigns to a student who is failing to make satisfactory academic progress during the financial aid warning period and whose appeal is approved by the Office of Financial Aid. If the appeal is approved, aid may be reinstated for one payment period, which is the probation term. Students on Financial Aid Probation may be awarded aid for the term, but MUST show SAP progress at the end of their Financial Aid Probation term before the student can receive aid for the subsequent term.
Financial Aid Suspension: Students who do not meet the standards of satisfactory academic progress will become ineligible for financial aid. Students on Financial Aid Probation who do not meet satisfactory academic progress will not be eligible to appeal and will become ineligible for financial aid.
- Students who were disqualified due to extraordinary circumstances may submit an appeal to the Office of Financial Aid at Marymount California University.
- Students may regain eligibility if the appeal is approved by the Office of Financial Aid.
- Students may regain eligibility when there is a determination that the student is again meeting the qualitative and quantitative standards.
3. Repeat Coursework:
The Department of Education has established regulations that impact the financial aid eligibility of students who repeat courses. The federal regulations on repeat coursework include:
- A student may receive aid to repeat a previously passed course one time. A “passing” grade for federal aid purposes means any grade higher than an F.
- A student may receive aid when repeating a course that was previously failed or withdrawn from regardless of the number of times the course was attempted and failed. However, Satisfactory Academic Progress Policy will apply to such cases.
- A student may receive aid to repeat a previously passed course one time. If a student fails the course on the second attempt no more financial aid will be given to repeat the course a third time.
- Once a student has completed any course twice with a grade; he or she is no longer eligible to receive financial aid for that course. Additionally, if a student retakes a course that is not aid eligible, the credit hours will be excluded from the financial aid enrollment hours for that semester.
The following are examples of ‘allowable’ and ‘not allowable’ scenarios:
- Not Allowable: A student takes a course and receives a D. The student repeats same course and receives a B. If the student takes the same course for a third time, he or she cannot receive financial aid for this course. In addition, the course taken for a third time will not be counted towards financial aid enrollment hours.
- Allowable: A student takes a course and receives an F. The student takes the same course and receives an F. The student may take the course a third time and receive financial aid. There is no limit on the number of repeats if the student does not pass the class.
- Allowable: A student takes a course and the student withdraws from the course or receives a grade of F. The student repeats the class and receives a D. For financial aid purposes, the student is considered now to have passed the class. The student may repeat the class one more time and receive financial aid. If on the second attempt the student withdraws from the course, then the student can repeat the class and receive financial aid. If a grade is assigned to the student on the second attempt, including an F, then the student cannot repeat the course again and the class cannot be counted for enrollment hours purposes for financial aid.