Tuition and Financial Aid Refunds

If a student withdraws from Marymount California University, the federal government may require the student to return some of the federal student aid funds awarded. Students may also be eligible for a refund of a portion of the tuition and fees paid to MCU. If the student received financial assistance other than federal funds, MCU may refund a portion to the program from which the student received assistance.

Withdrawal

If a student withdraws (or stops attending classes) from the university at any time during the semester, the federal government may require the student to repay a portion of the grant or loan aid received. Withdrawal dates for refunds are defined as the date a completed withdrawal form is received by the Registrar. The refund schedule assumes that all tuition and fees have been paid in full prior to withdrawal. Any balance due at the time of withdrawal will be deducted from the refund amount. If there is a balance owed after the refund has been applied, the student is responsible for the immediate payment of the balance due. After the financial aid adjustment is applied to the account, it may result in a balance due to the university. Any balance owed after applying financial aid adjustments are due and payable immediately. If a student withdraws from one or more courses, but does not withdraw completely from the university, no adjustment will be made to the student account. Students considering withdrawal from coursework should consult with their academic advisor.

Once the Office of Student Financial Services has determined that a student has completely withdrawn, we will calculate the amount of Title IV (federal) funds to be returned within 45 days. Federal Title IV financial aid is returned in the order mandated by the U.S. Department of Education in the following order:

  • Unsubsidized Federal Direct Loan
  • Subsidized Federal Direct Loan
  • Federal Perkins Loans
  • Federal Direct PLUS Loans
  • Federal Pell Grants
  • Federal Supplemental Educational Opportunity Grant (FSEOG)
  • Other Title IV aid

All requests for refunds must be in writing and addressed to the Office of Student Financial Services after the completed withdrawal form is submitted to the Registrar.

For purposes of calculating the refund percentage, a week is defined as Monday through Friday. The first week of the semester will begin with Monday of the week that classes begin – irrespective of whether the first day of classes falls on a Monday – and the weeks will run continuously with no break or delay due to instructional vacation days. Withdrawals submitted after Friday of any week will be considered as being made during the following week. Students who withdraw after the 7th week of class are not eligible for a refund.

Withdrawal dates for refunds are defined as the date a completed withdrawal form is authorized by Academic Affairs and received by the Registrar.

Credit balances resulting from the distribution of federal Title IV funds are refunded to students within 14 days of posting the distribution to the student’s account as required by the Department of Education.

Holds placed on a student’s account may delay the process. No refunds will be issued if holds are in place. Please clear any holds before submitting a request.

Refunds are only processed for accounts that have an actual (posted transactions) credit. We are unable to issue refund advances to students who have an account that reflects an anticipated forthcoming payment (e.g., company reimbursement, estimated loans or pending financial aid). In cases where a third party has paid an account on behalf of a student, the refund will be made directly to the third party. However, if the third party provides written authorization allowing the excess funds to be disbursed to the student, the refund will be given to the student.

Important considerations
  • Refunds (from student loans) will only be disbursed after all charges have been paid and credited to your account.
  • In certain cases, federal refund requirements may supersede the university’s refund policy.
  • Recent changes in the federal student aid refund policy require that a schedule be used to determine how much federal financial aid the student has earned at the time of withdrawal.
  • It is strongly recommended that students consult the Office of Student Financial Services before initiating the withdrawal process in order to determine any potential liability owed by the student to the university.